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HOA Meetings

Annual General Membership Meeting

Saturday, April 1st – 10:30 am
Overland Park Assembly of God
7700 W. 75th Street (Robinson & 75th)

Resident participation is welcome and encouraged! Annual meetings typically occur during the first quarter of each year.  Specific dates are announced at the beginning of the year via our website, email newsletter, a mailed newsletter for those without computers or internet connections, and on Facebook.  

The 2023 Meeting Agenda: 

  1. Guest Speakers with Q&A
  2. Bulky Item Pickup Opportunity 
  3. Bylaws project update
  4. HOA 2022 Annual Meeting Minutes Approval  (detailed below)
  5. HOA 2022 Treasurer Report Approval  (detailed below)
  6. HOA 2023 Annual Budget Approval  (detailed below)
  7. Board Member Voting

Guest Speakers:

  • Holly Grummert, OP City Council, Ward 1 – Public Safety Committee Chair & Finance Committee
  • Eric Nelson, JoCo Recycle Right – Ways to improve recycling and reduce contamination
  • OPFD – Fire Safety, CPR training, and more

Bulky Item Pickup: 

  • The Board would like to help coordinate a weekend pickup for bulky items with GFL. The ballot has suggested months to survey which month would be most desired. Appliances are not included or allowed for pickup.

By-laws Rewrite:

  • The Board is still working on the project to reformat HOA by-laws so they are easier to read and up-to-date. We included the estimated line item in the 2023 budget and are working to provide a draft to the HOA attorney.

2022 Annual Meeting Minutes:

  • click here to read the unofficial minutes (to be voted on at annual meeting)

HOA Board Monthly Meetings:

The volunteer HOA Board currently meets monthly, however there may be times that meeting schedules change due to personal responsibilities of the Board. We try to be consistent and meet the first Thursday of the month from 6:30-8:00pm at the Panera at 75th and Antioch,  Please feel free to reach out to confirm meeting times – residents are welcome and encouraged to attend!  If you are unable to attend, meeting minutes are available below following the meeting.

Meeting Minutes Archives:

  • 2023 Meeting Minutes:
    • January Board Meeting
  • 2022 Meeting Minutes:
    • January Board Meeting
    • February Board Meeting
    • March Board Meeting
    • April Annual General Meeting: TBD, approved at next annual meeting
    • June Board Meeting
    • August Board Meeting
    • September Board Meeting
    • October Board Meeting
    • November Board Meeting
    • December Board Meeting
  • 2021 Meeting Minutes:
    • April Annual General Meeting
  • 2020 Meeting Minutes:
    • August Annual General Meeting
  • 2019 Meeting Minutes:
    • January Board Meeting
    • February Board Meeting
    • March Board Meeting
    • April Annual General Meeting
    • May Board Meeting
    • June Board Meeting
    • July Board Meeting
    • September Board Meeting
    • October Board Meeting
    • November Board Meeting
  • 2018 Meeting Minutes:
    • January Board Meeting
    • February Board Meeting
    • March Board Meeting
    • April Annual General Meeting
    • June Board Meeting
    • July Board Meeting
    • August Board Meeting
    • September Board Meeting
    • November Board Meeting
    • December Board Meeting
  • 2017 Meeting Minutes:
    • Annual General Meeting
  • 2016 Meeting Minutes:
    • Annual General Meeting
  • 2015 Meeting Minutes:
    • Annual General Meeting
    • May Board Meeting
  • 2014 Meeting Minutes:
    • Annual General Meeting
  • 2013 Meeting Minutes:
    • Annual General Meeting
  • 2012 Meeting Minutes:
    • Annual General Meeting
  • 2010 Meeting Minutes:
    • April Board Meeting
    • December Board Meeting
  • 2009 Meeting Minutes:
    • February Board Meeting

Resident Information

  • Welcome Letter
  • Renter Info Form
  • OPCares Portal
  • Milburn Fields By-Laws
  • KS Homeowners Bill of Rights
  • KS Open Meetings Act
  • Court Petition 2023
  • Petition Amendmet
  • Pay 2023 Dues Here:

    Enter Address for Dues
    Enter Phone Number

    Update your Contact Info:

    Monthly Updates

    Milburn Fields HOA

    P.O. Box 4277
    Overland Park, KS 66204

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